The Registry is responsible for implementing academic policies, procedures and systems relating to students. It provides a wide range of service:

  • Answering public enquiries;
  • Entertaining requests for prospectus and application form;
  • Processing of admission applications;
  • Liaision with admissions offices of other educational institutions, both local and overseas
  • Coordinating the compilation of the teaching timetable;
  • Keeping and updating a database of course information;
  • Enrolling students in programmes;
  • Allocating course choices for Year 1 students;
  • Registering students on courses;
  • Processing applications for adding and dropping of courses;
  • Processing applications for course exemption;
  • Processing applications for change of programme;
  • Processing applications for taking courses which exceed the normal study load;
  • Processing applications for retaking a passed course;
  • Administering the issuance of Student ID Cards and their renewal;
  • Provision of administrative support in the running of the Intensive Programme.
  • Keeping and updating a database of applicants, students and graduates;
  • Handling applications for deferment of studies;
  • Handling applications for withdrawal of studies;
  • Handling applications for refund of fees;
  • Following up with students who are due to resume studies after deferment;
  • Following up with students who have been unofficially withdrawn;
  • Keeping a full record of students who have been absent from class;
  • Provision of various student statistics for management use;
  • Issuance of letters certifying students’ status;
  • Issuance of Academic Reports and Academic Transcripts;
  • Processing applications for Intermediate Awards.
  • Promulgation of examination timetables;
  • Compilation of invigilation schedules;
  • Ensuring security printing of examination papers;
  • Coordinating all the logistic arrangements for examinations;
  • Keeping a full record of students who have been absent from examinations;
  • Processing and promulgation of assessment results;
  • Administering appeals against assessment results;
  • Informing students who are put on Academic Probation.
  • Providing administrative support in the organization of the Institute’s Graduation Ceremony;
  • Production of award certificates for graduates.
  • Compilation of the Institute’s Academic Calendar;
  • Promulgation and continuous updating of the Academic Regulations and the Assessment Regulations;
  • Assisting in academic planning via the provision of secretarial support to the Academic Board, the Admissions and Examinations Committee and the Quality Assurance Committee.
  • Production of the Institute’s Calendar;
  • Production of the Report on Admission of Students;
  • Production of Report on Non-completion of Studies, in collaboration with the Student Affairs Office;
  • Production of Registry’s Annual Review Report.
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